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Clock it

An application to log employee's time, task and leaves which helps manage productivity and fund allocation.

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PROBLEM

Dependent on various interfaces and peoples which consumes much time and effort.

Feeling frustrated

GOAL

Remove the complexity

Make it enjoyable

TYPE

Service

IT Employees

TARGET AUDIENCE

MY ROLE

UI/UX Designer

TOOLS

Adobe XD

TIME

4-5 months

DESIGN PROCESS

How can we design a time log product to make the task simple and enjoyable?

Design Strategy

Research

Design

Test

Iterate

Delivery

RESEARCH

USER INTERVIEW

Done Qualitative Research, 
and observed how users doing their current process.

Simple but hard to do it

The user keeps forgetting to do it regularly 
and becomes hard while doing it at the 
end of the month. Because they do not 
know what time and task under what 
project.

Keeps forgetting to do it

Whether It is a frequent or rare task it is 
very normal for humans to forget simple things, without timely remainders.

Getting approval takes time

Filing out the excel sheet for the entire 
month, and sending it to the manager for 
approval and then forwarding it to the vendor 
to get the salary on time would take a lot 
of time and effort.

Feeling Frustrated

With all the previously stated issues, 
Plus delay in salary due to the delay in approval makes the user frustrated.

RESEARCH

USER INTERVIEW

Done Qualitative Research, 
and observed how users doing their current process.

SIMPLE BUT HARD TO DO IT

The user keeps forgetting to do it regularly 
and becomes hard while doing it at the 
end of the month. Because they do not 
know what time and task under what 
project.

  • Difficult to verify and approve all the timesheets individually through mail

Keeps forgetting to do it

Whether It is a frequent or rare task it is 
very normal for humans to forget simple things, without timely remainders.

Getting approval takes time

Filing out the excel sheet for the entire 
month, and sending it to the manager for 
approval and then forwarding it to the vendor 
to get the salary on time would take a lot 
of time and effort.

Feeling Frustrated

With all the previously stated issues, 
Plus delay in salary due to the delay in approval makes the user frustrated.

PROPOSED SOLUTION

Providing limited steps to complete the task

Giving timely notification

Dashboard to check the current status about time, approval, leave, etc..

INFORMATION ARCHITECHTURE

TASK FLOW

USER JOURNEY

task flow.png

WIREFRAME

USABILITY TEST & FINDINGS

Found some interesting things through their behaviour, mental model, and challenges they are facing

ut-1.png

User needs identified

don't know how many days have been approved.

They really don't calculate in hours.

ut-2.png

Interaction challenge

Got confused with add button on some specific use cases.

Don't know how to remove some task.

ut-3.png

Error Notification

They don't know how much time is left on that day.

They feel stuck in that time.

ITERATIONS

USER NEEDS IDENTIFIED

Approval Rate

Indication has been given to know how much has been approved.

User Language

Replaced hours with Days to replicate user language

it-1.png

INTERACTION CHALLENGE

Add Button

if the 8 hours is completed then the add button will be disabled.

if they tried to add more task by clicking the add button,

short time notification has been given to guide them.

it-2.png
it-2.1.png

INTERACTION AND ERROR NOTIFICATION

Remove function

if they want to remove a task, they can swipe left.

They can edit or view the task by clicking on the card.

Error Notification

if the user's input data is not a valid one, then the error has been notified.

The message will show what was the error and how to solve them or in a guiding manner.

it-3.png
it-3.1.png

FINAL DESIGN

PROTOTYPE

STYLE GUIDE

style guide-c.png

RESULTS

SUCCESS METRICS

Effective

Through the feedback and task completion rate, we have found how effective this solution was.

User Satisfaction

With only a couple of clicks and timely notifications, it doesn't even feel like doing a task

Business Goal Achieved

Timesheets have been submitted on time, product manager's workload has been reduced immensely.

MORE CASE STUDY

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