Clock it
An application to log employee's time, task and leaves which helps manage productivity and fund allocation.
​
PROBLEM
Dependent on various interfaces and peoples which consumes much time and effort.
Feeling frustrated
GOAL
Remove the complexity
Make it enjoyable
TYPE
Service
IT Employees
TARGET AUDIENCE
MY ROLE
UI/UX Designer
TOOLS
Adobe XD
TIME
4-5 months
DESIGN PROCESS
How can we design a time log product to make the task simple and enjoyable?
Design Strategy
Research
Design
Test
Iterate
Delivery
RESEARCH
USER INTERVIEW
Done Qualitative Research,
and observed how users doing their current process.
Simple but hard to do it
The user keeps forgetting to do it regularly
and becomes hard while doing it at the
end of the month. Because they do not
know what time and task under what
project.
Keeps forgetting to do it
Whether It is a frequent or rare task it is
very normal for humans to forget simple things, without timely remainders.
Getting approval takes time
Filing out the excel sheet for the entire
month, and sending it to the manager for
approval and then forwarding it to the vendor
to get the salary on time would take a lot
of time and effort.
Feeling Frustrated
With all the previously stated issues,
Plus delay in salary due to the delay in approval makes the user frustrated.
RESEARCH
USER INTERVIEW
Done Qualitative Research,
and observed how users doing their current process.
SIMPLE BUT HARD TO DO IT
The user keeps forgetting to do it regularly
and becomes hard while doing it at the
end of the month. Because they do not
know what time and task under what
project.
-
Difficult to verify and approve all the timesheets individually through mail
Keeps forgetting to do it
Whether It is a frequent or rare task it is
very normal for humans to forget simple things, without timely remainders.
Getting approval takes time
Filing out the excel sheet for the entire
month, and sending it to the manager for
approval and then forwarding it to the vendor
to get the salary on time would take a lot
of time and effort.
Feeling Frustrated
With all the previously stated issues,
Plus delay in salary due to the delay in approval makes the user frustrated.
PROPOSED SOLUTION
Providing limited steps to complete the task
Giving timely notification
Dashboard to check the current status about time, approval, leave, etc..
INFORMATION ARCHITECHTURE
TASK FLOW
USER JOURNEY
WIREFRAME
USABILITY TEST & FINDINGS
Found some interesting things through their behaviour, mental model, and challenges they are facing
User needs identified
don't know how many days have been approved.
They really don't calculate in hours.
Interaction challenge
Got confused with add button on some specific use cases.
Don't know how to remove some task.
Error Notification
They don't know how much time is left on that day.
They feel stuck in that time.
ITERATIONS
USER NEEDS IDENTIFIED
Approval Rate
Indication has been given to know how much has been approved.
User Language
Replaced hours with Days to replicate user language
INTERACTION CHALLENGE
Add Button
if the 8 hours is completed then the add button will be disabled.
if they tried to add more task by clicking the add button,
short time notification has been given to guide them.
INTERACTION AND ERROR NOTIFICATION
Remove function
if they want to remove a task, they can swipe left.
They can edit or view the task by clicking on the card.
Error Notification
if the user's input data is not a valid one, then the error has been notified.
The message will show what was the error and how to solve them or in a guiding manner.
FINAL DESIGN
PROTOTYPE
STYLE GUIDE
RESULTS
SUCCESS METRICS
Effective
Through the feedback and task completion rate, we have found how effective this solution was.
User Satisfaction
With only a couple of clicks and timely notifications, it doesn't even feel like doing a task
Business Goal Achieved
Timesheets have been submitted on time, product manager's workload has been reduced immensely.