ZEUS
It is an organisation's internal application that manages timesheets, projects, resources and consultancies digitally.
STATUS UPDATE
A graphical representation can provide the user with all of the information they need to know.
It helps to keep track and be up to date of all the related status.
STATUS UPDATE
A graphical representation can provide the user with all of the information they need to know.
It helps to keep track and be up to date of all the related status.
User Experience Designer with 6 Years of experience and expertise in UX Research, UCD and Usability.
PROBLEM
relying on multiple interfaces and individuals, which demands a lot of time and effort.
hard to manage and track data and reports.
Complex and disorganised process.
GOAL
To Create a one-stop portal in an organised manner.
Help to manage their task efficiently and keep up to date on the status.
TYPE
Management
IT Peoples
TARGET AUDIENCE
MY ROLE
UI/UX Designer
TOOLS
Adobe XD
TIME
2-3 months
DESIGN PROCESS
How can we design a project and resources management application according to the needs of different user groups?
Design Strategy
Research
Design
Test
Iterate
Deliver
DESIGN STRATEGY
RESEARCH
USER INTERVIEW & FINDINGS
Done Qualitative Research for each user group
and observed how users doing their current process.
PROJECT MANAGER
They don’t get timely Notification or Update about their projects and team.
Employee Time log has to be managed & approved individually through mail or in person
It's hard to keep up with the current status of projects and teams.
too much time and follow-ups are required to find a new resource.
Hard to meet and connect with various people Physically and through calls for each thing to Be done.
RESOURCE MANAGER
They don’t get timely Notification or Update
about the new resource request.
Hard to keep track of resources currenstatus
- resource under which project
- new request, onboarding, extending, off boarding
- VIs-Versa for Consultants.
Takes hours of phone calls and mailing with the vendors to get a new resource.
Managing all the resource requests between different vendors are hard
BU HEAD
They don’t get timely Notification or Update about their projects and team.
Hard to keep track of projects’ current status like
- completion, extension, cost, time.
Employee Time log has to be managed and approved Individually through mail or Physically.
They don’t get timely Notification or Update about their projects and team.
PROPOSED SOLUTION(high level)
DASH BOARD OPTION
A graphical representation can provide the user with all of the information they need to know.
It helps to keep track and be up to date of all the related status.
STRUCTURED REPRESENTATION
Tasks and Information can be well organised and Structured by their categories.
ONE STOP PORTAL
Things user needs to know and things user wants to do are will be available in a single application by their user group.
INFORMATION ARCHITECHTURE
TASK PROFILE
Developing tasks for each user profile which we defined in the design strategy stage.
Developed through brainstorming and affinity mapping.
TASK FLOW
USER JOIURNEY
SKETCH / WIREFRAME
USABILITY TEST & FINDINGS
User want to manage their resources time
Sometimes a project will run out of funds, and at that time the manager wants to mark the resource’s time into another Project to adjust the time and fund.
Sorting is not findable
Hard to find the option for switching between FTE and Consultants.
Creating request is hard for them.
Users don’t like to go through the whole process of creating Resource request. They feel it’s too much work to do.
They are looking for some simple steps or don’t want to do the process.
ITERATIONS
ACTION AND TIME MANAGE
Option to manage
Given the option to manage directly from the list page rather than going to the next page.
Manage resources time
A manage window will pop in the same screen to make changes to the resource's time.
Now the manager can able to modify resource's time between the projects to manage the budget
SORTING VISUAL AFFORDANCE
Sorting
Now the sorting option has more visual affordance when we changed it switch between tab and bigger in size
REQUEST CREATION
Creating resource requests
Limited the information which seems necessary to manager and transferred other imformation to resource manager/recruiter.
Can repeat or duplicate the older request and able to edit that.
Can able to create request from resource and project page
FINAL DESIGN
STYLE GUIDE
RESULTS
BUSINESS IMPACT
REDUCTION IN TIME & EFFORT
Delay in process and effort for the completion of the lengthy process has reduced significantly.
INCREASED IN PRODUCTIVITY & EFFICIENCY
Due to multiple processes has come under one platform and its simplicity,
the productivity and efficiency has improved a lot.
REDUCTION IN SPENDING
Due to the reduction in time, effort and increase in productivity, company's
spending on employees is reduced considerably.
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