ZEUS
It is an enterprise application that manages timesheets, projects, resources and consultancies digitally.
PROBLEM
Relying on multiple interfaces and individuals, which demands lot of time and effort.
Hard to manage and track data and reports.
Complex and disorganised process.
GOAL
To Create a one-stop portal in an organised manner.
Transforming complex processes into easy to use, Reducing time consumption,
Automating the functionalities.
TYPE
Enterprise Apllication
IT Peoples
TARGET USERS
RESPONSIBILITY
UI/UX Design & Research
TOOLS
Figma, Notion
TIME
5 - 6 months
DESIGN PROCESS
How can we design a product from scratch to cater solutions to different user groups?
Research
Design
Test
Iterate
Deliver
CONTEXT
RESEARCH
Method
Qualitative Research
Moderate User Interview
Rational
Because we are looking to evaluate current process and understand user challenges, feelings and opinions.
Goal
Understand current pain points users face.
Evaluate the current solution by efficiency and complexity.
Understand user goals and motivation.
USER RESEARCH FINDINGS
PROJECT MANAGER
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Difficult to verify and approve all the timesheets individually through mail
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Back-and-forth communication to seek clarifications and updates is time consuming
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Ensure timely access to the right talent, effective resource allocation
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difficulty in extracting meaningful insights from the data for future project planning.
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Efficient decision-making across projects, timely resource allocation, and adherence to project timelines are essential.
RESOURCE MANAGER
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Communication through mail and phone call takes too much much time in the hiring process
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Managing resource requests across multiple vendor is difficult
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There is no centralized monitoring or managing system
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Ensure timely access to the right talent, effective resource allocation
-
Status updates of the hiring process is difficult when multiple requests are in process
VENDOR
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Not getting approved timesheets all at once resulting in invoice delays
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receive timesheets through mail individually makes it time consuming
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Communication through mail and phone call takes too much much time in the hiring process
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for the late submissions we have to repeat the invoicing process again
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It provides a foundation for billing clients accurately and timely invoicing
QUALITATIVE ANALYSIS - AFFINITY MAPPING
PROPOSED SOLUTION
APPROVING TIME SHEET
-
All timesheets in one place and Multi-select approval to make the process simple.
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weekly approval to track/verify employee's work easily.
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Approved Time Sheet will automatically sent to the respective vendor
REQUESTING NEW RESOURCE
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Multiple requests can be created, sent and monitored digitally all at one place.
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Request can be replicated to save time.
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Seamless user group connectivity to get real-time updates.
DECISION MAKING
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Project-wise data on resource effort and money spent.
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Real time data/status updates about project and resources
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It helps to keep track and be up to date of all the related status.
MVP FEATURE PRIORITIZATION
1 = Advanced (takes time & for later)
2 =Standard (key features to achieve task)
INFORMATION ARCHITECHTURE
USER FLOW
SITE MAP
Defining tasks based on users current responsibilities and every tasks, so that they will have a seamless experience
in the digital platform.
